Starter set of Outlook categories.
The categories you use in Outlook will depend on your personal preferences and the specific needs of your workflow. However, here are some categories that I can use in my daily workflow:
- Urgent/Important: Use red or another bright color to indicate urgent or high-priority messages, tasks, or events that require immediate attention.
- Follow-up: Use yellow or another bright color to indicate items that require a follow-up action or response from you.
- Personal: Use a specific color to indicate personal items like birthdays, anniversaries, and vacations.
- Meetings: Use a color to indicate meetings, such as blue for internal meetings and green for client meetings.
- Projects: Use a specific color to indicate items related to specific projects, such as purple for Project A and orange for Project B.
- Waiting for: Use a specific color to indicate items that you’re waiting on someone else to complete or respond to, such as teal or light blue.
- Completed: Use a specific color to indicate items that have been completed or resolved, such as gray or black.
You have the flexibility to create and customize categories to perfectly suit your unique and individual needs. Don’t hesitate to experiment with different setups and explore various options until you discover a system that works best and feels most intuitive for you. Utilizing categories in Outlook is a powerful way to help you organize your work more effectively, manage your tasks with greater efficiency, and ultimately boost your overall productivity throughout your day.
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